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Tips for preparing an application
To help increase your chances of receiving a grant, here are some tips to consider when preparing your JCCBF grant application.
Tip one - planning
Prepare and plan your grant application, keeping in mind that under JCCBF guidelines you should allow at least six months from the date of submission for an outcome of your application to be confirmed.
Tip two - writing your funding submission
The major component of the grant application is the funding submission. The Board of Trustees consider many applications, so your funding submission must provide enough information for them to make a decision about your project. The JCCBF funding guidelines has instructions on how to prepare a grant application. When writing the funding submission, answer all of the questions provided. These questions request information relating to:
- your organisation and its structure, membership including a history and overview of your organisation and information on its aims, objectives and activities.
- the need for the project and in particular what the current situation is, a description of project sought and the expected outcomes for your group if the project was funded.
- the community benefit of the project - including who will benefit, the number of people involved and how the wider community will benefit from your project.
Tip three - quotes
Organise your quotes well in advance of the application deadlines. Plan to get your quotes some weeks before you wish to submit your application as your application won't be considered for funding if it is missing this information. Given the competitive nature of the application process, even if you submit this information at a later date, other projects which were submitted correctly in the first instance may already be prioritised. Also, ensure your quote has the supplier's name, ABN and contact details and the GST amount listed separately for each item.
Tip four - supporting documents
Use the checklist supplied in the application package to ensure you have all the required documentation. Grant applications without appropriate documentation will not be considered until you provide these documents. This delays your application and may even result in your application not being considered in the round you submitted your application. Supporting documentation includes:
- letters of support
- certificate of incorporation
- quotes for all budget items
- current Audited Financial statements (including signed Auditor's statement)
- list of your organisation's current management committee
- project plan and complete itemised budget (for pilot projects)
- position description (for pilot projects with a salary component)
If your application is for minor/major capital works or facilities improvement, you will also have to provide:
- a copy of plans/drawings relating to the proposed works (based on your council's regulations).
- a copy of your organisation's lease agreement. Note that if your organisation does not have a lease and letter of agreement with the owner of the facility in which you are seeking funds to upgrade, that your application will not be considered until such an agreement is provided.
- a support letter from the owner of the facility for which the group has a lease or letter of agreement to use which relates specifically to the requested project should also be provided to show that the owner is aware of and supports the proposed project.